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Register of Directors
What this document is
A register of directors is an official record that lists every individual who currently holds, or has previously held, a directorship within the business. It is a core governance document that most formally structured entities are required to maintain by law.
It shows who is legally responsible for overseeing and directing the business. Directors are the individuals at the top of a company's decision-making structure. They set the direction of the business, approve major decisions, and are ultimately accountable for how the entity operates. Knowing who holds that responsibility is a fundamental part of understanding any business.
During corporate onboarding, the register of directors helps us confirm the identities of the people in control of the entity. This feeds directly into the broader process of verifying who is behind the business and whether the individuals involved are who they say they are.
Why we ask for this
Regulated financial institutions are required under US federal law to identify individuals who exercise significant control over a business. Directors, by definition, are among those individuals. The Customer Due Diligence rules set out by FinCEN specifically require that we identify and verify the people who manage and direct the entities we work with.
The register of directors gives us a clear, up-to-date picture of who those people are. Without it, we cannot complete the control structure verification that is required before an account can be opened.
It also protects the business itself. Having a clear and current record of its directors means there is no ambiguity about who has the authority to make decisions on the entity's behalf.
What your document must show
The document you submit must clearly display all of the following:
Required information | Details |
|---|---|
Full legal name of each director | Every individual who currently holds a directorship within the entity. |
Date of appointment | When each director was formally appointed to their role. |
Date of resignation or removal | Where applicable, when a director stepped down or was removed. This is relevant for former directors where their period of service overlaps with the account history. |
Business name | The full legal name of the entity the register relates to. |
Current status | Confirmation that the register reflects the current position and has been kept up to date. |
A note on single director entities
If your business has only one director, the register will simply show that individual. This is perfectly acceptable. What matters is that the document is accurate and current, not that it contains multiple names.
If your business structure means there are no formal directors, for example in certain partnership or LLC structures, contact our onboarding support team before submitting so we can advise on the right document for your situation.
Acceptable documents
Any of the following will be accepted, provided they include all of the required information listed above:
- Statutory register of directors maintained by the company
- Secretary of State or state filing showing current directors
- Board resolution or corporate filing reflecting current board composition
- Certified extract from a state business registry confirming director appointments
Below is an example of an acceptable document. Use this as a reference when preparing your submission.
Need help with this document?
If your business does not use the title of director, or if your governance structure is set up differently, contact our onboarding support team before submitting. We can confirm what the equivalent document looks like for your entity type and make sure you are providing the right thing.